25 AI prompts for contractors in 2026 (ChatGPT, Claude, Gemini)

“You are the office coordinator at [company], a [trade] contractor in [city]. A homeowner named [first name] just submitted a web form saying: "[paste their message]". Write a friendly text under 300 characters that thanks them, confirms what they asked about, and offers two appointment windows: [window 1] and [window 2]. Sign it from [your name]. No prices, no promises about timing.”

“Write three short follow-up texts for a homeowner who received a [job type] estimate [number] days ago and has not replied. Options quoted: [Good, Better, Best summary]. Their main concern at the appointment was [concern]. Text 1 checks in, text 2 answers their concern, text 3 offers a quick call. Each under 250 characters. No pressure, no fake deadlines, no discounts.”

“I have [number] leads from [season/year] who asked about [service] but never booked. Write one text we can personalize with a first name, reminding them who we are, mentioning [a true, specific seasonal reason, like pre-winter furnace checks], and asking if they still want a visit. Under 280 characters. Include a plain opt-out line: Reply STOP to opt out.”

“A homeowner texted: "[paste message asking for a ballpark price]". We do not quote [job type] without seeing the home because [real reason]. Write a reply that explains why in one sentence, gives [a range we are comfortable sharing, or: no range], and offers a [length] visit. Warm, direct, under 300 characters.”

“Here are my inspection notes for a [job type]: [paste notes]. Rewrite them as a scope of work a homeowner can understand, in plain sentences grouped by area. Do not add any work, materials, quantities or warranty terms that are not in my notes. Flag anything that looks unclear with [CHECK].”

“Here are my Good, Better and Best options for a [job type]: [paste line items for each, no prices]. For each tier, write two sentences a homeowner would understand explaining what they get and who it suits. Use only the items listed. Do not claim energy savings, lifespans or warranty terms I did not provide.”

“During a [job type] we found [condition, such as rotted decking under 3 sheets]. Write a short, calm explanation for the homeowner of what we found, why it needs addressing, and what happens next. Include a placeholder [PRICE] and [PHOTO] rather than any numbers. Under 120 words.”

“Write a text to [first name] confirming their [job type] starts tomorrow at [time window]. Tell them [3 real prep items, such as move cars out of the driveway]. Mention the crew lead's name, [name]. Under 320 characters, friendly, no emojis.”

“Our [job type] for [first name] is delayed because [real reason]. Write an honest text that explains the reason in one sentence, apologizes once, and says we will confirm a new date by [day]. Do not promise a new install date. Under 300 characters.”

“Write a text telling [first name] their [job type] is complete, thanking them, noting that their invoice for the remaining balance is on the way and they can pay by card or bank transfer from the link. Ask them to text back with any questions. Under 300 characters.”

“Write a reply to this Google review: "[paste review]". Thank them by first name, mention one specific detail from their review, and credit the crew by first name if they named them. Two sentences. Do not mention the homeowner's address or job price.”

“Here is a one star review: "[paste review]". Here are the facts from our side: [facts]. Write a calm public reply under 80 words that acknowledges their frustration, does not argue or share private details, and invites them to call [owner name] at [office number]. No admission of fault or legal liability.”

“Write a short text asking [first name] for a Google review after their [job type]. Mention [crew lead] by name, keep it under 240 characters, and include [review link]. No incentives offered.”

“Write a job ad for a [role] at [company], a [trade] contractor in [city]. Pay: [range]. Schedule: [hours]. Must have: [requirements]. What makes us different: [true points, such as company trucks, winter work guaranteed]. Plain language, no buzzwords, under 250 words, end with how to apply.”

“Write a job ad for an in-home sales consultant selling [product] for [company]. Compensation: [structure]. Leads: [how leads are provided]. Tools: iPad presentations with three options and signing at the appointment. Be honest that the role is [commission weight]. Under 250 words.”

“Here is a transcript of me explaining how we [process]: [paste]. Turn it into a numbered SOP with a title, owner, trigger, steps and a short checklist. Keep my wording. Mark anything unclear with [ASK].”

“Write a photo checklist for [trade] crews: which photos to take before, during and after a [job type], and what each photo must show. Keep it to one page a crew lead can follow on a phone.”

“Create a first week plan for a new [role] at a [trade] company with [number] crews. Day by day, list who they shadow, what they learn, and what they should be able to do by Friday. Include safety orientation on day one.”

“Act as a homeowner who just saw three options for a [job type], ranging from [low] to [high]. You like the middle option but say you need to think about it. Stay in character, respond realistically to what I say, and push back twice. After 8 exchanges, step out and give me feedback on what I did well and what sounded pushy.”

“Role-play a homeowner who has a quote from another contractor that is [percent] lower for what looks like the same [job type]. Ask me why ours costs more. After 6 exchanges, tell me if I compared scope fairly without trashing the competitor.”

“Here is a transcript of my presentation for a [job type]: [paste, with names removed]. Score it on problem recap, recommending one option first, explaining the other two, and asking a clear closing question. Give three specific fixes.”

“Outline a web page for [service] in [city]. Include the questions homeowners ask before hiring, what our process looks like in [number] steps, what affects price, and a short FAQ. Use only these facts about us: [facts]. No made-up stats or awards.”

“Write a short email to past [trade] customers about [true seasonal topic, such as spring AC tune-ups]. Three short paragraphs: why it matters now, what we check, how to book. Friendly, under 150 words, with a subject line under 45 characters.”

“Write four Google Business Profile posts for [company], one per week, about [topics]. Each under 100 words, with one specific, true detail from a recent job in [neighborhood], no customer names or addresses.”

“Using our Revcore data, list estimates over [amount] sent in the last [number] days that are not signed, grouped by sales rep, and the unpaid invoices over [number] days old. Then draft a follow-up text for each estimate for me to review.”