How much does contractor software cost in 2026? Real prices for 3, 7 and 15 person teams

Ask a vendor what their software costs and you usually get a price for one user on the cheapest plan. That tells you almost nothing. A 9 person roofing company and a 12 truck HVAC shop will pay very different amounts for the same product, depending on how the vendor counts users, which features sit behind higher tiers, and what gets billed on top.

This guide uses the pricing we verify and date for each vendor, taken from their own pricing pages, and turns it into what a real team would pay each month. Where a vendor does not publish prices, we say so. Our own pricing is included and held to the same math.

The three ways contractor software is priced

Almost every tool uses one of three models, or a mix. The model matters more than the starting price, because it decides what happens to your bill when you hire.

Per user pricing

You pay a monthly amount for each person with a login. It looks cheap for a small team and grows in a straight line as you hire. Leap CRM Team, for example, starts at $298 a month including the first user, then adds $99 a month for each additional user, and every Leap plan is a one-year contract paid monthly (Leap pricing, as of September 24, 2026). Other vendors blend models: Housecall Pro's MAX plan includes 8 users and then charges $35 a month per extra user, and Jobber charges $29 a month per additional user beyond what a plan includes.

Flat plans with seats or unlimited users

One price covers the company, with either a set number of seats or unlimited users. Service Fusion lists unlimited users on every plan starting at $245 a month billed monthly (Service Fusion pricing), and Roofr's paid plans also include unlimited users (Roofr pricing). Revcore uses flat plans with seats included: Starter is $249 a month with 3 seats, Pro is $499 with 7, Scale is $899 with 15, and extra seats are $49 a month. Flat plans are easier to budget, but check what the lower tiers leave out.

Two variations are worth knowing. Jobber sells team size bands, so its Grow plan lists at $299 a month for up to 5 users, $399 for 10, and $499 for 15, month to month (Jobber pricing). ServiceM8 prices by the number of new jobs per month instead of by users, from $29 a month for 50 jobs up to $349 for 1,500 or more (ServiceM8 pricing).

Quote-only pricing

Many platforms built for larger shops publish no dollar amounts. As of our September 24, 2026 check, ServiceTitan, FieldEdge, Workiz, AccuLynx, Buildertrend and Vonigo all require a demo or a quote, and JobNimbus was quote-only when we last verified it on June 12, 2026. ServiceTitan prices per technician and sells optional Pro products separately (ServiceTitan pricing). Buildertrend prices by builder type and annual revenue (Buildertrend pricing). These tools are strong in their niches, but you cannot compare them until you have a written quote.

What 3, 7 and 15 person teams pay, vendor by vendor

The table below uses only published list prices, month to month where a vendor offers it, without time-limited promotions. For each vendor we picked the lowest plan that fits the team and, where it matters, includes two-way texting, because most home-service shops will not run without it. Everything excludes payment processing and unpriced add-ons.

The cheapest line is rarely the cheapest outcome. Service Fusion's flat price is excellent value for a large crew, but integrated texting and a customer portal sit on higher plans. ServiceM8 is inexpensive for small crews and its paid plans include unlimited users, but the price follows your job count. Jobber's bands are competitive and it is easy to learn, though its Pipeline and Marketing Suite are add-ons below the Plus plan with prices that are not listed. Our own plans are not the lowest on the page: they include in-home sales presentations on an iPad, good, better, best estimates, e-signatures with deposits at signing, and two-way texting on every plan, so compare them against the tools you would otherwise have to add.

The hidden costs to ask about

These are the lines that show up after you sign. Each one deserves a direct question in the demo.

Setup, onboarding and data migration

Most vendors with published pricing list no setup fee, but read the detail. Jobber includes guided onboarding on Connect and above, while data import is listed as included only on Plus. JobNimbus has no required setup fee but sells paid Professional Services for data migration and custom workflows. ServiceM8 setup is free if you do it yourself, while independent ServiceM8 Partners charge for setup and training. Buildertrend offers two onboarding tiers but does not publish their prices, and ServiceTitan does not publish setup fees at all. Ask who moves your customers, open estimates and price book, and what that costs.

Texting limits and add-ons

Two-way texting is the feature most often left out of the base plan. Jobber's Core and Connect plans do not include it; it starts on Grow. Roofr sells SMS as a $49 a month add-on on Essentials and Scale. AccuLynx lists texting as an add-on, JobNimbus sells its Engage texting as a bundle priced on request, and Workiz sells its phone and texting product separately. ServiceM8's free plan charges 10 cents per SMS, and its FAQ says an overage fee applies above a plan's monthly SMS cap. GoHighLevel bills phone, SMS and AI usage on top of its plan price (GoHighLevel pricing). Revcore includes two-way texting on every plan, with 100, 250 or 1,500 texts a month on Starter, Pro and Scale. Always ask what happens when you go over.

Payment processing

For a contractor collecting six-figure sums every month, processing can cost more than the software. Jobber lists 2.9% plus 30 cents for online card payments and a 1% ACH fee. Housecall Pro lists card processing starting at 2.59% and bank payments at 1%. Revcore charges 3.65% plus 30 cents on cards, which is standard card processing plus a 0.75% platform fee, and ACH at 0.8% (capped at $5) plus a 0.75% platform fee. Our card rate is higher than both of those, and Margin Protection, on by default, marks up each line item proportionally to cover card processing so you keep your full price. As an illustrative example, a $20,000 roof or HVAC replacement paid by ACH costs $200 at an uncapped 1% and $155 at Revcore's rates ($5 processing plus $150 platform fee). Run your own card and ACH mix through each vendor's rates.

Contract terms and promotions

Leap plans are one-year contracts paid monthly. Jobber offers month to month, a 12-month minimum, or annual prepay that is non-refundable if you cancel early. Contractor Foreman bills annually or quarterly, with a 100-day money-back guarantee. Housecall Pro says no long-term contract is required. Introductory offers are common too: at our check, Jobber was running up to 40% off for new customers who subscribed before September 30, 2026, and Housecall Pro showed first-month and three-month intro prices. Budget on the month four price.

How to calculate total cost of ownership

Total cost of ownership is what the software really costs over a year, including one-time costs and the tools it replaces. Use the same team size, features and billing term for every vendor.

1. 1

   Count everyone who will log in

   Owners, office staff, sales reps, techs and crew leads, plus seasonal hires who need the app. This decides the plan or user band.

2. 2

   Pick the tier with the features you need

   List your non-negotiables first: two-way texting, good, better, best estimates, e-signatures, deposits, route optimization, reporting. Then find the lowest plan that includes all of them, not the plan on the banner.

3. 3

   Add the add-ons and usage charges

   Texting bundles, phone systems, proposal tools, websites, measurement reports, per-SMS overages. If a price is not published, get it in writing.

4. 4

   Add one-time costs, spread over year one

   Onboarding packages, data migration, paid training, hardware like card readers or iPads. Divide by 12 to see the monthly effect in your first year.

5. 5

   Estimate payment processing

   Take last year's card and ACH totals and apply each vendor's rates. Check whether ACH is capped and how fast payouts land.

6. 6

   Subtract the tools you cancel

   A separate CRM, texting service, e-signature tool, scheduling app or presentation software you no longer need comes off the total.

7. 7

   Weigh it against time and revenue

   Put the result into our software ROI calculator with the office hours you expect to save and any change in close rate, so you see payback, not just cost.

Worked example: a 10 person HVAC or plumbing shop

Here is the subscription line alone for a 10 person team, from the same published prices. Jobber Grow's 10-user band is $399 a month. Housecall Pro MAX is $329 a month for 8 users plus 2 extra users at $35, so $399. Leap CRM Team is $298 plus 9 users at $99, so $1,189. Service Fusion Starter stays at $245 and Roofr Scale with SMS at $398. Revcore Pro is $499 with 7 seats plus 3 extra seats at $49, so $646.

At 25 people the gaps widen. From the same published prices, Revcore Scale is $899 plus 10 extra seats, so $1,389 a month. Housecall Pro MAX is $329 plus 17 extra users, so $924. Leap CRM Team reaches $2,674. Service Fusion and Roofr do not change with headcount. Jobber's published bands stop at 15 users, and its Plus plan is sales-quoted at 16 or more. This is where the pricing model matters most.

Questions to ask every vendor before you sign

• What will I pay in month four for my whole team? Get it as one number, in writing, after promotions end.
• Which of my must-have features are add-ons?
• How many texts are included, and what is the overage rate?
• What does onboarding cost, and who moves my data?
• What are your card and ACH rates, and is ACH capped?
• What is the contract term, and what happens if I cancel early?
• Can I export all my data if I leave?

For side-by-side detail on each vendor's plans, see our comparison pages, including Revcore vs Jobber, Revcore vs Housecall Pro and Revcore vs ServiceTitan. If you are weighing per user against flat pricing specifically, read per seat vs flat pricing.

Frequently asked questions

Further reading: for the full buying process, see our contractor software buyer's checklist. If you are thinking about switching away from a quote-only platform, read what to expect when leaving ServiceTitan or Jobber.